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Modernization, FoIP and Document Output Management Solutions for IBM i

FFX Extractor

Can an Extractor template generate cover sheet notes?

No. A FastFax Extractor template cannot extract information and place that information into cover sheet notes.

We’re sending FastFax Extractor jobs by e-mail, but the recipient’s only get the first page.

Your template’s ‘Break’ setting is probably incorrect. From a command line type FFXCONFIG and [Enter]. Take option #7 to work with templates. Take Option #2 (Change) on the template. Within the template, tab over to ‘Break’ and hit [Enter]. Take option ‘1’ to Define Fax Page Breaks. Make sure that the comparison statement selects all of the appropriate pages in the job (e.g. so that break occurs when the *DESC/REF changes or the *RECIPIENT changes).

How do I set up the job break when the recipient information is on the first page of the spooled file and the entire spooled file is one job (potentially several pages long)?

From a command line type FFXCONFIG and [Enter]. Take Option #7 to work with templates. Take Option #2 (Change) on the template. Within the template, tab over to ‘Break’ and hit [Enter]. Take option ‘1’ to Define Fax Page Breaks. Make sure that the field name is ‘*Page’, the test is ‘*EQ’, and the value is ‘999’ (do not include the single-quote marks).

How do I set up FastFax Extractor to omit putting a cover sheet on a specific template’s jobs?

From a command line type FFXCONFIG and [Enter]. Take Option #7 to work with templates. Take Option #2 (Change) on the template. Tab over to ‘Defaults’ and hit [Enter]. Take Option #2 (Default Options). Go to ‘Cover sheet’ and prompt with F4. Select ‘*NONE’ from the list of cover sheets and hit [Enter]. Now hit F3 to exit and then hit [Enter] to save the change.

How do I apply a special cover sheet for the output from a particular Extractor template?

After you have developed the special cover sheet. From a command line type FFXCONFIG and [Enter]. Take Option #7 to work with templates. Take Option #2 (Change) on the template. Tab over to Defaults and [Enter]. Take Option #2 (Default options). Go to ‘Cover sheet’ and prompt with F4. From the list of cover sheets, select the special cover to be applied to this template’s jobs. Hit [Enter] twice and then F3 to exit. Then hit [Enter] to save the change.

My spool file is not being picked up from the output queue. What’s the problem?

The following has to be set up for a template to pick up a spooled file: (1) the status of the spooled file must be ‘RDY'; (2) the ‘Default time for Extractor’ (in the iSeries environment defaults) must be enabled; To check this type FFXCONFIG and [Enter], take option ‘1’ FastFax system/environment defaults and place a ‘2’ to change beside your iSeries Environment (3) the template’s output queue scan interval must be enabled and the select criteria must match the details on the spooled file. To check this, type FFXCONFIG and [Enter] take option ‘7’ to work with templates. Take Option #2 (Change) on the template. Tab over to ‘Defaults’ and hit [Enter]. Take option ‘1’ Output queue/scan. Make changes and press [Enter]. Press F3 to exit and then hit [Enter] to save the change.

How can I save all of the original spooled files processed through FastFax Extractor templates?

First, check to see if an output queue already exists: FFXOTQSAV in library FASTFAX. If not, use CRTOUTQ to create this output queue. From a command line, type FFXTOOLS and [Enter] and press F8 to confirm the library FASTFAX. Select Tool #21. Select F10=Change values. Find FXSXSV and place a ‘Y’ (without the quotation marks and must be capitalized) next to it. Hit [Enter] and F8 to confirm. Hit F12 twice to return to the command line. All of the original spooled files will be saved in FASTFAX/FFXOTQSAV. [Note: the FastFax auto and manual purges will not purge this output queue. You must do this yourself.]

How do I use the Invoice Number as the Description for a fax job?

From a command line type FFXCONFIG and [Enter]. Take Option 7′ to ‘Work with FastFax Extractor Templates’, take Option #2 (Change) on the template. Tab to “Optional” and take option ‘1’ to work with Transmission modifiers and select ‘Description/Reference’. Choose to define the Desc/Ref in the spooled file, then follow the prompts to select the beginning and end positions of the Invoice Number. Press [Enter]. Press F3 to exit. Then hit [Enter] to save the change.

How do I change a FastFax Extractor template so that it faxes or e-mails?

From a command line type FFXCONFIG and [Enter]. Take Option #7 to ‘Work with FastFax Extractor Templates’, take option #2 (Change) on the template. Tab to ‘Optional’ and select 2 (Recipient modifiers). Select ‘Destination’ and define the location of the destination parameter (“F” for fax – “E” for e-mail) either from the spooled file or the database file. Press F3 to exit and press [Enter] to save the change.

Can I determine if a job is going to be faxed or e-mailed to a recipient just by looking at a template?

No. The destination in each recipient’s case will be derived from the information in the actual production spooled file.

We have modified our invoice spooled files. How do I change the Extractor template?

From a command line type FFXCONFIG and [Enter]. Take Option #7 to ‘Work with FastFax Extractor Templates’. Take Option #2 (Change) on the template name. Use F23 and select a new Model Spooled File. Tab to ‘Fax#’, ‘Recipient’, ‘Optional’, etc. (as necessary) and redefine the necessary fields. Press F3 to exit. Press [Enter] to save the change.

How do I add recipients for fax / email jobs?

From a command line type FFXCONFIG. Take Option #7 to ‘Work with FastFax Extractor Templates’. While creating/editing a template, tab over to “Rcp 1 of 1″ and hit [Enter]. Select 2 (Add a recipient). Provide a description for the new recipient (e.g., Field Rep) and hit [Enter]. Select the source of the fax number and recipient’s name in the same manner as selecting the primary recipient information (per the screen prompts). Press F3 to exit. Press [Enter] to save the change.

How do I add a subject line to the Extractor Template?

You will need to take an Option 2 on the template & tab over to the Optional field. Select 1 for Transmission Modifiers. Place a 1 on the Description/Reference field & hit ‘Enter’. Now you can define the field which you would like to use as the subject line. Be sure to save the changes when you exit the template.

I am sending a fax with a coversheet. However, the coversheet shows more pages than are in the actual fax.

Remove the Page # command on the coversheet. FastFax has no way of predetermining the amount of pages in the actual fax prior to creation. FastFax relies on the TSI header to give us the page count.

How do we save Extractor faxes after they have been created?

1. At the iSeries command line execute FFXTOOLS,

2. F8 to confirm.

3. Select Option 21 Work with DTAFXS, FastFax defaults and overrides.

4. F10=Change values

5. Look for the data area for XTR jobs called ‘FXSXSV’ change it to ‘Y’

6. Press Enter, then at the window press F8=Confirm

It will save the faxes to the FASTFAX/ FFXOTQSAV out queue and will remain there until cleaned out by the user.

Is there a way to save my orignal spoolfiles that FastFax is picking up via API commands or via Extractor?

Yes. Simply go to ffxtools menu, option 21. Work with DTAFXS, FastFax defaults and overrides; F10=Change values. For API faxes, update FXSASV to a ‘Y'; for Extractor, update FXSXSV ‘Y’. Hit enter then F8 to confirm. This will save the spoolfiles to ffxotqsav in library fastfax.