iSeries (AS/400) Electronic Document Distribution

iSeries Document Distribution
Part of the challenge in managing business documents is ensuring they are sent to the right person, at the right moment, using the right method. Document management systems usually leave the distribution aspect to third party vendors and focus solely on storing digital files. IntelliChief breaks the mold by leveraging Quadrant Software’s extensive experience and product line that has its roots on iSeries enterprise faxing and emailing. Quadrant Software’s leading iSeries fax and iSeries email gateways solutions based on the FastFax family of products can be used in conjunction with IntelliChief to automate the task of distributing documents.

How Automated Document Distribution Works
FastFax works in tandem with your iSeries application and IntelliChief, allowing users to automatically send invoices, purchase orders, statements and any other mission critical document via fax and/or email. The sending method can be tailored to each customer or vendor with simple instructions in the application’s master file that determines the preferred method of communication for the chosen company.

When an invoice is generated, for example, FastFax will look at the business application records, find the preferred delivery mechanism (fax or email) and format the invoice, attach a cover page and any notes the user wants and then automatically send it out. At the same time, IntelliChief stores an electronic version (image) of that fax or email so that it can later be retrieved if necessary.

Retrieve electronic documents and distribute automatically - Click to Enlarge Users can fax or email documents on-the-fly from IntelliChief with an easy to use interface

Distribute Documents via Fax or Email from IntelliChief
As documents are stored in IntelliChief’s database archive, they can be retrieved at any time by authorized users, directly from their ERP screen. When documents are pulled back from the archive to the user’s screen, he or she can then not only immediately open any related documents (in the case of a vendor’s invoice, for example, the originating purchase order, the vendor’s order acknowledgement and the check issued for payment are easily accessible with the click of the mouse) but also fax or email that document on-the-fly directly from the screen.